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Our Policy

As we serve The Mico University College, our aims are:


  • To conduct the administration of formal written examinations to the highest levels of security and professionalism.
  • To Consistently provide quality service
  • To provide reliable & accurate information
  • To provide excellent Client Service Relations through a trained cadre of support office staff.

We are committed to:

  • Providing examination information on a timely basis while continuously working to improve our processes and services
  • Providing good quality administrative support for our clients.

Examinations

Courses are usually examined at the end of the semester in which the course is taken. In registering for your courses, you also register for all evaluation procedures for the course. To be eligible for writing examinations, a student must be registered at the institution, be in good financial standing, and meet the attendance and course work criteria for the course.


Examination Procedures
General Information


Examination Dates & Times

This information can be obtained from the Examination Timetable which will be posted on the Official Examination Notice Board by the Buxton Building, at least one month prior to the start of the examination period. Changes in dates and times on the posted timetable will be communicated to the students by way of further notices on the Official Notice Board.


Exam Timetables

Below is a table of Examination Periods, publication dates of examination timetables and deadline for submission of questions to the Examinations Department:

Examination Periods & Publication of Timetables:

Semester Examination Period Publication of Final Timetables
1st Semester (August - December) 1st & 2nd weeks of December 1st week in November
2nd Semester (January - May) 1st & 2nd weeks of May 1st week in April
3rd Semester (May - August) Last week in July - 1st week in August 1st week in July

Exam Grade Information

Examination Grades will be published and report cards distributed as follows:

Examination Period Publication of Grades Distribution of Report Cards
1st Semester (August - December) 3rd week in January 4th week in January
2nd Semester (January - May) 2nd week in June 3rd week in June
3rd Semester (May - August) 4th week in August 1st week in September

NB: A first and second draft of the timetable will be published before the final timetable is set and published. Draft timetables will be scrutinized to ensure that all students have a reasonable spread of papers throughout the examination period. The effectiveness of this arrangement will depend on the constraints of class size and the number of examinations to be scheduled within the period.


Examination Procedures

It is the student's responsibility to be aware of dates and times of the examinations. To be eligible to write examinations, students must be in good financial standing at least for that particular semester.


The Following Pertains to All Written Examinations


Examination Cards

To write an examination, students MUST have an examination card and a picture Identification Card on their desks in a prominent position.

  • Examination Cards for each semester will be issued to students who have paid tuition fees for the semester.
  • Candidates should collect their examination cards within the specified periods published. Students will be fined if cards are not collected on the scheduled dates.
  • Lost or misplaced Examination Cards MUST be replaced prior to the start of the examination. The replacement cost is to be paid to the Accounts Department and receipt submitted to the Examinations Section.

Candidates with Special Needs


A candidate with special needs who may need extra time to complete the examination must apply in writing to the University Registrar upon registration for a programme of studies. Documentation of the special needs should be submitted along with the application. Upon approval, the student will be granted an additional fifteen minutes (15) for each hour of the stated examination time. Students who are blind or visually impaired and use a Braille writer or a scribe will be provided with a separate examination setting.

If a student has an illness that will affect his / her performance in the examination and the student elects to write the examination regardless of the situation, grade obtained on the written examination will be the official examination result.


Examination Room Guidelines


  • Examination rooms are to be kept closed prior to the beginning of the examination.
  • Invigilators MUST be present in the examination room AT LEAST 30 minutes prior to the start of the examination to carry out their pre-examination duties (outlined in the Invigilator's Guide).
  • Candidates MUST be seated in the examination room AT LEAST 15 minutes prior to the start of the examination, and may be admitted NO LATER than half-an-hour after the start of the examination. Students who arrive late (within 30 minutes of the start of the examination) will NOT be afforded extra time to complete their examination.
  • Students are required to equip themselves with their own implements such as pens, pencils, erasers, liquid paper, rulers, calculators (if required for exam use, quiet keys, cordless, non-programmable). BORROWING WILL NOT BE PERMITTED.
  • Books, papers, written / printed documents / diagrams / pictures, pencil cases, unauthorized equipment, cellular phones or pagers, handbags are NOT to be taken into the examination room, but must be placed in an area designated for this purpose. Failure to comply with this regulation will be regarded as an attempt to cheat.
  • The University College will not be responsible for any personal belongings lost or misplaced at the examination venue. Bring only necessary items to the examination venue.
  • A Register of Candidates will be taken at the time of each examination.
  • Students must sign the Examination Register, upon entering the examination room.
  • After being seated, students MUST display their Examination Cards and Identification Cards on their desks where it is clearly visible to the invigilator.
  • Examination Cards must be free of any information pertaining to courses being examined.
  • While in the examination room, students MUST adhere to the instructions of the Chief Invigilator and the Assistants. Failure to do so may result in disqualification of the student from the examination. Disruptive behaviour during an examination may lead to disqualification.
  • Students MUST NOT begin to write until told to do so by the invigilator.
  • Students must write their Identification / Index number and NOT their names on the front cover and also at the top of every page of the examination booklet.
  • Students are NOT allowed to communicate with each other during the examination.
  • Smoking, eating or drinking are NOT allowed in the examination room.
  • Hats, caps etc. MUST be removed while writing an examination (unless being worn for religious purposes).
  • Cellular phones, pagers, notebooks or other electronic gadgets (except calculators where permitted) are NOT allowed in the examination room.
  • Alarms on watches MUST be switched off during the examination.
  • Rough work paper is NOT allowed in the examination. All rough work must be done in the answer book or in the supplemental answer book provided by the invigilator, which MUST be handed in at the end of the examination. Booklets should NOT be pulled apart.
  • Students may be allowed to leave the examination room after the start of the examination under the following provisions:
  • AT LEAST half-an-hour MUST have elapsed from the start of the examination.
  • Students who leave the examination room cannot be readmitted to the room UNLESS they had been under the continuous supervision of an invigilator for the entire period.
  • Students leaving the examination room under supervision, MUST NOT leave their examination scripts on the desk, but should hand them in to the invigilator before leaving.
  • Students will NOT be allowed to leave the examination room within the last 15 minutes of the examination period.
  • All candidates MUST stop writing when instructed to do so by the Chief Invigilator at the end of the examination and should NOT leave their desk until their script is collected by the invigilator and a copy of the receipt returned.
  • Students requiring a supplemental answer booklet or any other assistance MUST raise their hands to gain the attention of the invigilator.
  • Students should ensure that answers are legibly written in the examination scripts. All written materials to be submitted for assessment must be properly tied together before submitting them to the invigilator.
  • On completion of the examination, an examination receipt is given to each student in exchange for an examination script. A copy will be returned to the student at the end of the examination. Students MUST ensure that they keep this receipt in a safe place until grade assigned to that particular script is finalized as this will be the only proof that you have submitted the examination script.

Absence from Examination

Students who are absent from examinations due to illness must inform the University Registrar as soon as possible and should present a medical certificate within one (1) week of the date of the missed examination.

Students who are absent from examinations due to misreading the timetable or for reasons other than illness, will receive a failing grade and will have to await the next scheduling of the examination. The student will be required to pay the requisite cost for re-sitting examinations.

If a student has to be absent from an examination due to participation in an event or activity approved by the President, it is the student's responsibility to advise the Head of Department and the Examinations Section, in writing at least three (3) weeks prior to the scheduled date of the examination, so that alternative arrangements can be made.

NB: If approved, students will NOT be penalized in the granting of the Class of Award.

Students may withdraw from an examination but must do so in writing addressed to the Vice President – Academic Affairs, copied to the Examinations Section, at least five (5) working days prior to the scheduled date and MUST provide a justifiable reason for the request. The student will be classified as INCOMPLETE and, if the request is granted by the Academic / Examinations Committee, the student will not be penalised in the granting of the class of award. Students who have not officially withdrawn from an examination and who do not sit an examination for which they have been entered will be assigned a failing grade of "E".

Students who are absent from NOT MORE than 50% of examinations to be written due to illness, may on the approval of the VP Academic Affairs, submit course work pieces, for the examinations which were not written. This will be externally examined for the awarded of an Aegrotat Grade of C.


Academic Misconduct

This applies to all irregularities in all written examinations, practical examinations, coursework and projects, tests and assignments at the department level.

Academic misconduct includes the presentation of material as one's own; inappropriate behaviour in an examination or test; non-compliance with examination regulations; assisting another student to gain an advantage by unfair means (aiding and abetting); falsification and fraud and impersonation. Academic misconduct is considered a major offense.

Types of Offenses

  • Plagiarism: This is the unauthorized or unacknowledged use of another's work. A student found guilty of this act, will be reported to the Vice President of Academic Affairs.
  • The impersonating of another student in the writing of examinations, tests, coursework or projects.
  • Obtaining prior knowledge of the contents of an examination question paper and using such knowledge in the examination.
  • Altering of assigned grades after completed work has been evaluated, for the purpose of academic credit.
  • Directly or indirectly receiving from or giving assistance to another student or use any other student's script during the examination.
  • Collaborating with another student either orally or in writing during the examination.
  • Commencing to answer the examination paper before the official start time of the examination OR continuing to write after the official stop time of the examination.

If a student is suspected of cheating, the student will be warned by the Chief Invigilator that the matter will be reported to the Registrar and the student will be allowed to continue the examination. The matter will then be taken to the Academic Board to determine the course of action to be taken.

If students are found with course materials while writing an examination it will be considered a breach of the examination regulations and deemed as an attempt to cheat. Cheating will be reported by the invigilator to the Examinations Coordinator who will then report the matter to the Vice President of Academic Affairs as soon as the examination is completed. At the earliest time, the Vice President will interview the student to ascertain the nature of the irregularity. If a student is found to be guilty of cheating the requisite punishment will be applied and the result of the examination deemed null and void.

Students are permitted to appeal decisions taken against them within two (2) weeks of the date of the decision. This is to be communicated in writing to the Vice President of Academic Affairs and copied to the University Registrar.


The Mico University College
4-Point Grading Scheme


Scores Grades Quality Point Description Class of Award
90 – 100 A+ 4.00 Excellent First Class Honours
85 – 89 A 4.00 Very Good First Class Honours
80 – 84 A- 3.70 Fairly Good First Class Honours
75 – 79 B+ 3.30 Post Graduate Programme Pass Upper Second Class Honours
70 – 74 B 3.00 Fail / Re-sit (Post Graduate Fail) Upper Second Class Honours
65 – 69 B- 2.70 - Lower Second Class Honours
60 – 64 C+ 2.30 - Lower Second Class Honours
55 – 59 C 2.00 - Pass
50 – 54 C- 1.70 Undergraduate Programme Pass Pass
45 – 49 D 1.00 Fail / Re-sit (Undergraduate) -
0 – 44 E 0.00 Fail / Redo (Undergraduate) -

Conditions For Class Of Awards

The cumulative Grade Point Average of years 3 & 4 will be used to calculate the GPA which will be used to determine the class of award.


First Class Honours

  • A cumulative GPA of 3.70 – 4.00
  • All courses for the 3rd and 4th years of study must be passed on the first attempt.
  • Course of study must be completed within the specified time.

NB: If the conditions stated in (b) and (c) are not met, an award of Second Class Honours (Upper Division) will be assigned notwithstanding the required GPA achieved.


Second Class Honours (Upper Division)

  • A cumulative GPA of 3.00 – 3.69
  • One re-sit / re-submission of a failed 3rd or 4th year course
  • Course of study must be completed within the specified time

NB: If the conditions stated in (b) & (c) are not met, it will result in the award of a Second Class Honours (Lower Division) notwithstanding the required GPA achieved.


Second Class Honours (Lower Division)

  • A cumulative GPA of 2.30 – 2.99
  • Two (2) re-sits / re-submission of a failed 3rd or 4th year course
  • The course of study must be completed within the specified time

NB: If the conditions stated in (b) & (c) are not met it will result in the award of a Pass degree, notwithstanding the required GPA achieved.


Pass

  • A cumulative GPA of 1.70 – 2.29
  • Course of studies must be completed within the maximum permissible time.

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