The mission of the Office of Quality Assurance is to support the institution’s development and improvement through a participatory internal quality mechanism in learning.
The vision of the Office of Quality Assurance is to activate an effective quality management system through which quality is assured in all processes and operations of the institution.
The Office of Quality Assurance was established on January 14, 2019 to enhance the effectiveness of The Mico’s Quality Assurance mechanism. This is critical as we move toward full university status, with the next step being Institutional Accreditation
The OQA logo was developed through a collaborative process over several weeks. The OQA logo incorporates a number of elements. The use of the gear as the 'O' with its two-tone appearance, the placement of the Mico logo, the font face of the “Q” and “A” are all deliberate elements that speak to the role that quality places in enhancing institutional effectiveness. Read more about the evolution of OQA logo here.
Role of the Office
In keeping with the institution’s strategic objective of attaining University status and maintaining institution and program accreditation, the OQA seeks ensure that all stakeholders pursue and achieve the highest standards in teaching, learning, research and administration. The Office is responsible for maintaining and enhancing the processes by which the institution continuously assures quality and standards in its operations.
Through consistent efforts, the OQA aims to ensure a broad understanding of the role and purpose of quality processes among the institution’s stakeholders. This requires well-informed staff who are trained in various quality management protocol which they adhere to when executing various departmental duties.
The OQA is compliant with the requirements prescribed by local quality organizations and professional associations while aiming to achieve international standards in quality. As part of our focus, the OQA:
Develops a QA system by initiating and coordinating initiatives and programmes for continuous
enhancement of quality by:
- defining indicators, standards and criteria for quality enhancement
- ensuring internal assessment as the pre-condition for quality management
- encouraging training of internal participants with respect to quality, and incorporation of feedback into the processes
- Develops mechanisms for the infusion of quality processes into The Mico’s culture, which includes widespread stakeholder awareness and sensitization of quality methods
- Supports the processes for external evaluation and certification.
Function of the QA Officers
The goal of OQA is executed through the Quality Officers and Quality Researcher. To do this, the OQA corps undertakes a number of activities:
- Update or advise on the updating of policies, protocols,
- Appropriately communicate results of surveys to stakeholders
- Launch training sessions and sensitization campaigns to equip stakeholders in quality assurance skills
- Schedule institutional quality assurance activities
- Conduct surveys and consultations to gather data which informs processes
- Recommend actions and programs for improving systems and processes
- Execute monitoring and evaluation procedures on the implementation of institutional and departmental work plans
We have developed and employ various commonly referred to as The Mico “Policy on Policies”, which dictates how policies, protocols and regulations are to be developed and the process they should undergo for revision.
Planning & Organization
Staff of the Office of Quality Assurance meet weekly to plot the way forward. Our offices are closed to the public for while we engage in brainstorming, planning and monitoring sessions.
Surveys & Consultations
As part of our data collection efforts we engage our stakeholders in surveys, consultation sessions and other fact finding exercises. The data collected covers both institutional record as well as observations and perceptions from the staff and student population.
Workshops & Sensitization
A critical part of what we do is ensuring that staff are fully sensitized on new policies and on critical changes to policies and regulations. We also ensure that training workshops are conducted where necessary.
We are guided by the OQA uses the PDCA model for Continuous Improvement (see figure below), which has its roots in the manufacturing industry and is recognized by the International Organization for Standardization (ISO) in their Quality Management standards.
PDSA Model courtesy of The W. Edwards Deming Institute® Retried from MindTools
All stakeholders of the Mico University College play a critical role in this cycle, providing us with feedback on the policies, regulations and procedures and letting us know where there is need for such guidance in the operations of the institution.