Qualification and Experience

• 5 CSEC Subjects including Mathematics and English
• Ability to work in ACCPAC
• Customer service training
• Use of the School Management System (SMS)
• 2 years’ working experience in a similar position

DUTIES AND RESPONSIBILITIES

1. Answers, makes and directs telephone calls.
2. Maintains the filing system for the Financial Accounting Unit to facilitate easy retrieval of documents handled.
3. Photocopies, scans and faxes documents for the Unit.
4. Opens incoming mail and sends out correspondence in the form of postal mail or email.
5. Types documents and memos.
6. Handles confidential information with tact and discretion and in compliance with the University College’s regulations.
7. Checks and enters relevant and related data on the Computer system used.
8. Coordinates, organizes and takes minutes of meeting where required and documents as appropriate.
9. Organizes and schedules appointments with persons wishing to obtain the services of the Unit.
10. Organizes materials, such as information packets, pens, notebooks, electronic systems, for internal and external presentations and presentations when required.
11. Works as a member of the team and individually depending on the circumstances
12. Assists with other activities carried out by the Unit.
13. Acts as relief cashier.
14. Enters data of recurring information, including journal entries and invoicing of students.
15. Maintains department supplies and inventories; tracks orders, requests for repairs and replacements.
16. Types reports for the department.
17. Maintains logs of all Financial Reports to be submitted by the department.
18. Creates documents in Word, Excel and Power point presentations and uses the database.
19. Develops an electronic filing system for the department.
20. Performs other related duties which may be assigned by the Head of the Unit.