Executive Secretary – President’s Office
Description of Role
This position is responsible for performing complex secretarial work of an administrative nature and assisting the Senior Executive Assistant in the day-to-day operations of the President’s office.
The position also provides for and facilitates the smooth operation of the office through the keeping of records, scheduling, handling enquiries, preparing correspondence and other writing tasks, and performing special assignments as required by the President.
Requirement
- A Bachelor’s degree in a relevant discipline.
- Diploma in Management Studies.
- Minimum of five (5) years’ experience in a similar position.
- Knowledge of the University College’s policies and procedures.
- Sound knowledge of Word-Processing and Spreadsheet applications.
- Working knowledge of standard office procedures, practices, and equipment.
- Knowledge of record keeping and file maintenance.
- Exceptional organisational and planning skills.
- Ability to communicate effectively in both oral and written formats.
- Ability to work independently in the absence of specific instructions.
- Ability to foster a cooperative work environment.
- Typing skills of approximately 60 wpm and produce shorthand at 100 wpm.
- Good Human Relations and Time Management skills.
- Adept at using Word Processing, and Spreadsheet applications.
- Ability to display a high level of initiative and flexibility.
- A high level of confidentiality and responsibility must be displayed at all times and in the absence of the President proper representation must be maintained.
Interested applicants should send their cover letters and resume to:
The Director, Human Resource Department,
1A Marescaux Road,
Kingston 5
OR
via email to themicouniversity.hrd@themico.edu.jm
Kindly indicate in the subject line, the title of the position for which you are applying in your email to us.
Only short listed candidates will be contacted.