Policies

Policies | The Office of Quality Assurance

The Mico's policies are provided here to allow all stakeholders of the institution ready and convenient access to university-wide policies and regulations. While efforts are made to sensitize the community of the policies that exist and the revisions and modifications which may be effected from time to time, it is the responsibility of all individuals to identify and familiarize themselves with all applicable institutional and departmental policies.

Learn more on how The Mico develops, revises and manages policies here.

The Mico's policy process and the institution’s policy database are maintained by the Office of Quality Assurance.
Please send suggestions and feedback to oqa@themico.edu.jm
Last updated November 11, 2020

All Policies by Category

Academic Policies Back to Top

Title	Type	Policy	Effective	Updated
Researchers External to the Mico	Policy		21/02/2019	21/02/2019
Summary Ref: Adm.Po.19.000 To ensure a fair and objective assessment of applications from external researchers to use The Mico population as a research sample. View Document More Info Office with Responsibility: VP Academic Status: N/A
Academic Advisement Policy	Policy		01/09/2018	01/09/2018
Summary Ref: Aca.Po.18.003 Establishes the institutional approach to academic advising and stakeholder roles and responsibilities. View Document More Info Office with Responsibility: Offices of the Deans of Faculty Status: N/A
Academic Assessment Policy	Policy		01/09/2018	01/09/2018
Summary Ref: Adm.Po.18.002 Establishes the institutional approach for conducting assessments including the conditions, activities, roles and responsibilities related to same. View Document More Info Office with Responsibility: Offices of the Deans of Faculty Status: N/A
Academic Integrity Policy	Policy		01/09/2018	01/08/2019
Summary Ref: Aca.Po.18.001 Establishes the principles of academic honesty, defines academic misconduct and describes associated penalties. View Document More Info Office with Responsibility: Offices of the Deans of Faculty Status: N/A
Distance Learning Policy	Policy	N/A	01/09/2014	01/07/2014
Summary Ref: Aca.Po.14.000 Guides the delivery of educational instruction where the student and instructor interact in an online environment. View Document More Info Office with Responsibility: Online Department Status: N/A
Examinations Regulations for Diplomas and First Degrees	Regulations		01/09/2010	30/08/2015
Summary Ref: Aca.Reg.10.000 To ensure fairness and integrity in the process of setting and conducting examinations. View Document More Info Office with Responsibility: Examinations Section Status: N/A
Framework for the Development and Review of Academic Programmes	Framework		-	01/05/2013
Summary Ref: Aca.Fr.13.000 To establish a standard scheme by which academic programmes are developed and reviewed. View Document More Info Office with Responsibility: Offices of the Deans of Faculty Status: N/A
New Course Creation and Existing Course Revision Policy and Procedures	Procedures		01/09/2013	01/09/2013
Summary Ref: Aca.Po.13.003 To ensure that the institution remains current in its offerings through the creation and updating of courses. View Document More Info Office with Responsibility: Offices of the Deans of Faculty Status: N/A
Prior Learning Assessment and Recognition Policy	Policy		01/09/2016	01/10/2016
Summary Ref: Aca.Po.16.001 Provides guidelines for the evaluation of relevant prior learning and knowledge gained through work or life experiences. View Document More Info Office with Responsibility: Offices of the Deans of Faculty Status: N/A
Researchers External to The Mico Requesting Permission	Policy		21/02/2019	21/02/2019
Summary Ref: Adm.Po.19.000 To ensure a fair and objective assessment of applications from external researchers to use The Mico population as a research sample. View Document More Info Office with Responsibility: VP Academic Affairs Status: N/A
Tutorial Policy	Policy	N/A	01/10/2012	01/10/2012
Summary Ref: Aca.Po.12.000 To improve student performance by guiding the execution of the institution's tutorial system. View Document More Info Office with Responsibility: Offices of the Deans of Faculty Status: N/A

Business Practices Policies Back to Top

Title	Type	Policy	Effective	Updated
Asset Management Procedures	Procedures		01/11/2017	01/11/2017
Summary Ref: Adm.Pro.11.000 Outlines the various procedures for the use, management and protection of the institution's various assets. View Document More Info Office with Responsibility: VP Administration Status: N/A
Budget Policy	Policy	N/A	26/02/2015	26/02/2015
Summary Ref: Adm.Po.15.001 Defines the institutional approach to budgeting and the principles that should guide the process. View Document More Info Office with Responsibility: Bursary Status: N/A
Change Management Policy	Policy		01/09/2019	01/10/2019
Summary Ref: Adm.Po.00.000 To establish the relevant change management controls for a change or transformation to any aspect of the institution's systems, operations or structures. View Document More Info Office with Responsibility: Offices of the Vice Presidents Status: N/A
Communications Policy	Policy	N/A	01/09/2019	01/09/2019
Summary Ref: Adm.Po.18.000 Establishes a framework for the system of communication within the institution's operations. View Document More Info Office with Responsibility: Marketing Department Status: N/A
Conflict of Interest Policy	Policy	N/A	01/09/2019	01/03/2019
Summary Ref: Aca.Po.19.002 Establishes how the institution treats with conditions wherein critical stakeholders have competing interests in their dealings on university business. View Document More Info Office with Responsibility: Administration Status: N/A
Diversity, Equity and Inclusion Policy	Policy		10/07/2019	30/09/2019
Summary Ref: Adm.Po.19.000 Establishes the principles by which all stakeholders of the institution are afforded fair treatment despite their differences. View Document More Info Office with Responsibility: Office of the Vice Presidents Status: N/A
Enterprise Risk Management Policy	Policy		01/01/2013	16/10/2013
Summary Ref: Adm.Po.13.002 Establishes the institutional approach used to identify potential events that may affect the enterprise. View Document More Info Office with Responsibility: VP Administration Status: N/A
Entrepreneurship Framework Policy	Policy	N/A	-	-
Summary Ref: Adm.Po.00.000 Establishes how the institution designs and launches new ventures or other fundraising activities. View Document More Info Office with Responsibility: VP Administration Status: N/A
Franchise Agreement Framework and Procedure	Procedures		01/09/2016	01/09/2016
Summary Ref: Adm.Pro.16.000 Establishes the procedures for engaging a franchisee. View Document More Info Office with Responsibility: Bursary Status: N/A
Hosting Professional Exams for External Institutions	Regulations		01/09/2018	01/09/2018
Summary Ref: Adm.Pro.18.005 Ensures that examinations hosted on behalf of external institutions are conducted with the highest levels of integrity. View Document More Info Office with Responsibility: Examinations Section Status: N/A
Information Communications Technology and Data Protection Policy	Policy	N/A	01/08/2013	01/09/2013
Summary Ref: Adm.Po.13.006 Defines the principles relating to the application and use of ICT for teaching, research and administration. View Document More Info Office with Responsibility: ICT Department Status: N/A
Institutional Quality Assurance Framework Policy	Policy		01/09/2013	23/06/2013
Summary Ref: Aca.Po.13.003 Establishes the institutional Quality Assurance system, the roles and responsibilities of stakeholders and the processes by which quality is ensured. View Document More Info Office with Responsibility: Office of Quality Assurance Status: N/A
Institutional Research Policy	Policy		01/08/2019	01/10/2019
Summary Ref: Adm.Po.19.000 Provides the framework for conducting institutional research on teaching and learning, academic support, administrative operations and community service etc. View Document More Info Office with Responsibility: Office of Quality Assurance Status: N/A
Intellectual Property Policy	Policy		01/08/2019	23/09/2019
Summary Ref: Adm.Po.19.000 Establishes how intellectual property shall be defined and protected by the institution and the rights and responsibilities of its creators. View Document More Info Office with Responsibility: Office of the President Status: N/A
Investment and Cash Management Policy	Policy		01/09/2013	01/01/2013
Summary Ref: Adm.Po.13.004 Establishes the institution's approach of collecting, managing and investing cash including. View Document More Info Office with Responsibility: Bursary Status: N/A
Planning a University Ceremony Guidelines	Guidelines	N/A	01/09/2009	01/09/2009
Summary Ref: Adm.Gu.09.000 Extracted and adapted from a Manual of University Ceremonies which was prepared for the University of the West Indies in 1997. View Document More Info Office with Responsibility: VP Administration Status: N/A
Procurement Policy	Policy	N/A	01/09/2013	01/10/2011
Summary Ref: Adm.Po.13.005 To ensure a fair, reliable, transparent and financially prudent approach to procuring goods and services while ensuring effective turnaround. View Document More Info Office with Responsibility: Procurement Unit Status: N/A
Procurement Procedures	Procedures	N/A	01/09/2013	01/10/2011
Summary Ref: Adm.Pro.13.001 To ensure a fair, transparent and financially prudent approach to procuring goods, products and services. View Document More Info Office with Responsibility: Procurement Unit Status: N/A
Protocol for Department Monitoring Visits	Protocol	N/A	01/09/2019	01/10/2019
Summary Ref: Adm.Pr.19.000 Allows for objectivity, consistency and fairness during the on-site examination of the operations of institutional units, offices and departments. View Document More Info Office with Responsibility: Office of Quality Assurance Status: N/A
Records Management Policy and Guidelines	Guidelines		01/09/2013	14/05/2013
Summary Ref: Adm.Po.13.003 Ensure that any record created, used and received by the institution meets legal, business, accountability and fiscal requirements. View Document More Info Office with Responsibility: Office of the Records Manager Status: N/A
Recruitment, Admissions and Registration Policy	Policy		01/09/2018	01/06/2013
Summary Ref: Aca.Po.13.004 Establish a framework for managing student recruitment, matriculation and admissions. View Document More Info Office with Responsibility: Department of Student Affairs Status: N/A
School Fee Policy	Policy		01/04/2015	01/09/2018
Summary Ref: Adm.Po.18.004 Establishes guidelines for the setting and modifying of school fees and how the institution treats with refunds, deregistration etc. View Document More Info Office with Responsibility: Bursary Status: N/A
Storage of Blank Forms	Regulations		01/09/2014	01/09/2014
Summary Ref: Adm.Po.14.000 Provides guidelines to prevent the unauthorized use and destruction of blank forms as assets. View Document More Info Office with Responsibility: Office of Records Management Status: N/A

Facilities & Safety Policies Back to Top

Title	Type	Policy	Effective	Updated
Emergency Evacuation Zones	Guidelines		-	-
Summary Ref: Adm.Gu.09.000 To guide staff and students on the recommended route to an emergency assembly point from various buildings across the campus. View Document More Info Office with Responsibility: VP Administration Status: N/A
Laboratory Policy and Guidelines	Guidelines	N/A	01/09/2014	01/09/2019
Summary Ref: Adm.Po.14.000 To manage risks in the use, access and management of equipment, laboratories, workshops, and certain storage facilities. View Document More Info Office with Responsibility: VP Administration Status: N/A
Lockdown Procedures	Procedures		01/11/2012	01/10/2019
Summary Ref: Adm.Pro.12.000 To be instituted whenever there is imminent danger, which cannot be remedied immediately and which may result in serious injury to persons. View Document More Info Office with Responsibility: VP Administration Status: N/A
Occupational Safety and Health Manual	Manual		01/09/2013	01/10/2019
Summary Ref: Adm.Po.13.004 To ensure occupational safety and health hazards are minimized and to guide. View Document More Info Office with Responsibility: Estate Management Status: N/A
Staff Housing Policy	Policy	N/A	01/09/2013	03/10/2019
Summary Ref: Adm.Po.13.007 The provision of accommodation for staff members is intended to be part of the strategy to attract and retain academic staff. View Document More Info Office with Responsibility: VP Administration Status: N/A
Use of Facilities or Grounds Regulations	Regulations	N/A	01/04/2015	01/04/2015
Summary Ref: Aca.Po.15.000 To regulate the use of the institution's facilities for the purposes of study, work, fundraising etc. View Document More Info Office with Responsibility: VP Administration Status: N/A

General Policies Back to Top

Title	Type	Policy	Effective	Updated
Core Values and Competencies Framework	Framework		01/09/2018	01/10/2019
Summary Ref: Aca.Fr.18.000 This framework expresses the required behavioural standards that are expected of all staff and students of The Mico in relation to the institution's core values. View Document More Info Office with Responsibility: Office of the Vice Presidents Status: N/A

Governance Policies Back to Top

Title	Type	Effective	Updated
Award of Honorary Degree Principles and Protocol	Protocol	01/12/2014	01/10/2019
Summary Ref: Aca.Pro.14.000 To establish a basis and guiding principles for the selection and awarding of honorary degrees. View Document More Info Office with Responsibility: Office of the President Status: N/A
Policy Formulation and Management Policy	Policy	16/10/2013	16/10/2013
Summary Ref: Adm.Po.13.001 This "Policy on Policies" establishes The Mico approach to developing, modifying or managing institutional policies. View Document More Info Office with Responsibility: Office of Quality Assurance Status: N/A
Summer Session Regulations	Regulations	01/09/2013	05/08/2013
Summary Ref: Adm.Po.13.000 Establishes the regulations regarding the eligibility to attend, registration for and examinations during the Summer Term. View Document More Info Office with Responsibility: VP Academic Status: N/A
Use of Marks Regulations	Regulations	01/01/2000	07/10/2014
Summary Ref: Adm.Re.19.000 To provide guidelines on the use of the official institutional names, logos, symbols, images, photographs and other identifying marks. View Document More Info Office with Responsibility: Office of Quality Assurance Status: N/A

Human Resources Policies Back to Top

Title	Type	Policy	Effective	Updated
Academic Assignment Protocol	Protocol		03/07/2017	03/07/2017
Summary Ref: Aca.Po.17.000 Outlines the various academic positions and associated contact hours and responsibilities. View Document More Info Office with Responsibility: Human Resources Department Status: N/A
Code of Conduct for Staff of The Mico	Code	N/A	01/09/2014	16/09/2015
Summary Ref: Adm.Po.14.000 To establish a standard that is acceptable to the institution and its stakeholders and by which all staff are expected to maintain. View Document More Info Office with Responsibility: Human Resources Department Status: N/A
Compensation Policy	Policy		01/09/2017	30/09/2019
Summary Ref: Adm.Po.17.000 Establishes the principles and approach to providing remuneration to staff for services rendered. View Document More Info Office with Responsibility: Bursary Status: N/A
External Examiners Policy	Policy		01/09/2013	01/01/2013
Summary Ref: Aca..Po.13.001 Establishes the procedures for contractual engagement of External Examiners of academic programmes, and summarises their duties. View Document More Info Office with Responsibility: Offices of the Deans of Faculty Status: N/A
Leave Policy	Policy	N/A	-	-
Summary Ref: Adm.Po.00.000 To ensure a safe and healthy workplace by providing opportunities for staff to refresh themselves away from their working environment. View Document More Info Office with Responsibility: Human Resources Department Status: N/A
Motor Vehicle Travel Policy	Policy	N/A	10/06/2013	10/06/2013
Summary Ref: Adm.Po.13.000 To provide guidelines on how staff motor vehicles and travel-related matters are to be handled by he institution. View Document More Info Office with Responsibility: Human Resources Department Status: N/A
Overtime Policy	Policy		07/09/2016	07/09/2016
Summary Ref: Adm.Po.14.002 Establishes how overtime work is defined and the conditions by which it is applied, including the necessary remuneration procedures. View Document More Info Office with Responsibility: Human Resources Department Status: N/A
Performance Appraisal Policy and Procedures	Procedures	N/A	16/10/2013	16/10/2013
Summary Ref: Adm.Po.13.006 Ensures that staff performance is appropriately appraised, establishing the procedures and the means by which appraisals are conducted. View Document More Info Office with Responsibility: Human Resources Department Status: N/A
Policy and Procedures Governing the School of Continuing Studies	Policy		29/01/2015	29/01/2015
Summary Ref: Adm.Po.14.003 Guides the development and delivery of services, administrative operations and the educational instructions at the School of Continuing Studies. View Document More Info Office with Responsibility: Office of Continuing Studies Status: N/A
Professional Development and Training Policy	Policy		01/09/2015	01/06/2015
Summary Ref: Adm.Po.15.007 Outlines how the institution approaches professional development and training of its human resources. View Document More Info Office with Responsibility: Human Resources Department Status: N/A
Receivables Policy (Student Accounts)	Policy		01/01/2019	01/01/2019
Summary Ref: Adm.Po.19.000 Ensures consistency in receivable management and the accounting treatment of receivables. View Document More Info Office with Responsibility: Bursary Status: N/A
Staff members or their Relatives as Students	Policy	N/A	15/05/2018	15/05/2018
Summary Ref: Adm.Po.18.000 Establishes how the institution treats with staff members (or their relatives) who are also enrolled as students. View Document More Info Office with Responsibility: Human Resources Department Status: N/A
Study-Work Programme Policy	Policy		01/09/2014	01/09/2014
Summary Ref: Adm.Po.14.001 Establishes the structure of the study-work programme whereby students can earn while they study. View Document More Info Office with Responsibility: Department of Student Services Status: N/A

Research Policies Back to Top

Title	Type	Policy	Effective	Updated
Academic Research Policy	Policy		29/01/2015	01/09/2018
Summary Ref: Aca.Po.14.002 To promote a culture of enquiry, independent learning and a research environment in keeping with the educational thrust of the institution and the nation. View Document More Info Office with Responsibility: Institute of Technological & Educational Research Status: N/A
Research Institute Staff Attachment Framework	Framework	N/A	01/09/2016	30/09/2019
Summary Ref: Aca.Po.14.001 To establish a foundation by which staff are attached to the research institute for undertaking research activities. View Document More Info Office with Responsibility: Institute of Technological & Educational Research Status: N/A

Student Life Policies Back to Top

Title	Type	Policy	Effective	Updated
Grievance Policy and Procedures	Policy		01/01/2000	02/10/2019
Summary Ref: Adm.Po.00.000 Establishes the process and students can voice their complaints in a constructive way. View Document More Info Office with Responsibility: Department of Student Services Status: N/A
Accepting Students with Impairment	Policy		-	01/03/2018
Summary Ref: Aca.Po.18.002 Ensures that students with impairments are given adequate accommodation to function effectively in a learning environment. View Document More Info Office with Responsibility: Department of Student Services Status: N/A
Code of Conduct for Students of The Mico	Code		01/09/2019	01/06/2019
Summary Ref: Adm.Co.18.000 To establish a standard that is acceptable to the institution and its stakeholders and by which all students are expected to maintain. View Document More Info Office with Responsibility: Department of Student Services Status: N/A
Student Complaints and Grievance Procedures	Procedures		01/01/2000	02/10/2019
Summary Ref: Adm.Po.00.000 Establishes the process and students can voice their complaints in a constructive way. View Document More Info Office with Responsibility: Department of Student Services Status: N/A
Practicum Policy	Policy	N/A	07/03/2013	07/03/2013
Summary Ref: Adm.Po.13.000 Establishes how the institution treats with the practicum experience and all aspects related to the execution of the practicum program. View Document More Info Office with Responsibility: Faculty of Education Status: N/A
Pregnant Students Protocol	Protocol		01/01/2000	01/01/2000
Summary Ref: Adm.Pro.00.000 Recognizing that pregnancy is a critical time in a woman�s life and can be a strain on the body. View Document More Info Office with Responsibility: Department of Student Services Status: N/A
Scholarship and Financial Aid Programme Policy	Policy		01/09/2013	07/11/2013
Summary Ref: Aca.Po.13.005 To provide a fair and equitable process in establishing, administering and disbursing scholarships, bursaries and grants. View Document More Info Office with Responsibility: Department of Student Services Status: N/A
Student Athletes Protocol	Protocol		01/01/2000	01/01/2000
Summary Ref: Adm.Pr.00.000 Establishes guidelines for treating with students who participate in sporting activities at the national, international or institutional levels. View Document More Info Office with Responsibility: Department of Student Services Status: N/A
Student Services Policy	Policy	N/A	-	-
Summary Ref: Adm.Po.00.000 To ensure the provision of quality service delivery to all current and past students. View Document More Info Office with Responsibility: Department of Student Services Status: N/A
Students Rights and Responsibilities Guidelines	Guidelines	N/A	-	-
Summary Ref: Adm.Gu.00.000 To establish and promote the rights and responsibilities of students at The Mico. View Document More Info Office with Responsibility: Department of Student Services Status: N/A

Policies | The Office of Quality Assurance

All Policies by Category

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