Forms| The Office of Quality Assurance

Institutional forms are provided below. Each form is related to a Parent Policy which establishes the need and purpose for the form and the procedures regarding its use. You must refer to the Office with Responsibility for more information about each form and the related requirements. Some department-specific forms may not be listed on this page; please refer accordingly.

The Mico's policy process and the institution’s policy database are maintained by the Office of Quality Assurance.
Please send suggestions and feedback to oqa@themico.edu.jm
Last updated October 11, 2019

All Forms by Category

Academic Forms Back to Top

Title	Form	Effective
Academic Misconduct Report Form (AMRF)		-
Summary Ref: Aca.F.00.000 For use in reporting on any academic misconduct observed in an examination or coursework assessment. View Document More Info Office with Responsibility: Office of the Registrar Parent Policy: Examinations Regulations
Adjunct Integration Assessment Form		-
Summary Ref: Aca.F.00.000 To determine the extent to which adjunct staff are fully integrated into The Mico community View Document More Info Office with Responsibility: VP Academic Affairs Parent Policy: Adjunct Policy
Application for Exam Re-Sit or Coursework Resubmission (ERCR)		-
Summary Ref: Aca.F.19.000 Used to make applications for exam re-sit or coursework resubmission. View Document More Info Office with Responsibility: Examinations Section Parent Policy: Examinations Regulations
Application for Re-mark		-
Summary Ref: Aca.F.14.004 For students to formally request a remark of an exam script. View Document More Info Office with Responsibility: Office of the Dean of Faculty Parent Policy: Examinations Regulations
Application for Transfer between Programmes		-
Summary Ref: Aca.F.13.004 For students who wish to transfer from one programme to another. View Document More Info Office with Responsibility: Office of the Registrar Parent Policy: Recruitment, Admissions & Registration Policy and Procedures
Application for Exemption or Transfer of Credits		07/03/2013
Summary Ref: Aca.F.13.003 For students to request credit exemptions or transfers to other programs. View Document More Info Office with Responsibility: Office of the Registrar Parent Policy: Recruitment, Admissions & Registration Policy and Procedures
Application to Exceed Credit Hours		-
Summary Ref: Aca.F.14.003 For students who wish to pursue more credits than are predefined by their programme requirements. View Document More Info Office with Responsibility: Office of the Dean of Faculty Parent Policy: Recruitment, Admissions & Registration Policy and Procedures
Assigning an Incomplete Grade Form		07/03/2013
Summary Ref: Aca.F.13.002 To capture student grades who had to temporarily suspend their studies after completing some assessments. View Document More Info Office with Responsibility: Examinations Section Parent Policy: Examinations Regulations
Chief Invigilator�s Report Form (CIRF)		-
Summary Ref: Aca.F.00.000 Used when any variation to normal examination operations are to be recorded. View Document More Info Office with Responsibility: Office of the Registrar Parent Policy: Examinations Regulations
Course Evaluation Form		-
Summary Ref: Aca.F.13.000 For use by students to provide and evaluation/feedback of courses and course content. View Document More Info Office with Responsibility: Curriculum Unit Parent Policy: New Course Creation and Existing Course Revision Policy and Procedures
Grade Sheet (Assessment by Coursework Only)		-
Summary Ref: Aca.F.14.002 Used to capture student grades when assessment is by coursework only. View Document More Info Office with Responsibility: Office of the Dean of Faculty Parent Policy: Examinations Regulations
Grade Sheet (Standardized)		-
Summary Ref: Aca.F.14.001 Used to capture student grades when assessment is by exam and coursework. View Document More Info Office with Responsibility: Office of the Dean of Faculty Parent Policy: Examinations Regulations
Grade Sheet (Supplementary)		07/03/2013
Summary Ref: Aca.F.13.001 To capture and request changes to student grades after initial submission. View Document More Info Office with Responsibility: Examinations Section Parent Policy: Examinations Regulations
Practicum Student Performance Feedback Form		-
Summary Ref: Aca.F.19.000 For use by cooperating schools to report on the performance of student-teachers. View Document More Info Office with Responsibility: Practicum Unit Parent Policy: Practicum Policy
Progress Report Request Form (PRRF)		23/09/2019
Summary Ref: Aca.F.19.000 This form is used to request an official report on a student�s academic progress, usually before the completion of a programme. View Document More Info Office with Responsibility: Examinations and Transcripts UniT Parent Policy: Examinations Regulations
Progressive Practicum Report Form		-
Summary Ref: Aca.F.00.000 For reporting on progressive practicum experience. View Document More Info Office with Responsibility: Office of the Registrar Parent Policy: Practicum Policy
Proposing a Minor Change to a Course		-
Summary Ref: Aca.F.13.007 For formally proposing a minor change to the structure, content etc. of a course. View Document More Info Office with Responsibility: Curriculum Unit Parent Policy: Framework for the Development and Review of Academic Programmes
Proposing the Development of a New Course		-
Summary Ref: Aca.F.13.006 For formally proposing the creation/development of a new course. View Document More Info Office with Responsibility: Curriculum Unit Parent Policy: Framework for the Development and Review of Academic Programmes
Proposing the Discontinuation or Suspension of an Existing Course		11/07/2013
Summary Ref: Aca.F.13.008 For formally proposing the discontinuation or the suspension of an existing course. View Document More Info Office with Responsibility: Curriculum Unit Parent Policy: Framework for the Development and Review of Academic Programmes
Report of Lost Exam Script or Coursework (RLEC)		-
Summary Ref: Aca.F.00.000 To report on a lost assessment script. View Document More Info Office with Responsibility: Office of the Registrar Parent Policy: Examinations Regulations
Transcript Request Form		-
Summary Ref: Aca.F.00.000 To request an official student transcript. View Document More Info Office with Responsibility: Office of the Registrar Parent Policy: Examinations Regulations

Business Practices Forms Back to Top

Title	Form	Effective
Application for Replacement Diploma or Degree		-
Summary Ref: Adm.F.00.000 For use by any student who has matriculated and needs a replacement copy of their diploma or degree. View Document More Info Office with Responsibility: Office of the Registrar Parent Policy: Examinations Regulations
Application for Status Letter (ASL)		-
Summary Ref: Adm.F.00.000 For use by students requesting a status letter. View Document More Info Office with Responsibility: Office of the Registrar Parent Policy: Student Services Policy
Change Request Form		01/09/2019
Summary Ref: Adm.Po.19.000 Used to make a formal request for a chagne to any product, service or feature of the institution. View Document More Info Office with Responsibility: Office of Quality Assurance Parent Policy: Change Management Policy
Claim Form for External Examiners		-
Summary Ref: Adm.F.00.000 For external examiners submitting claim requests. View Document More Info Office with Responsibility: Human Resources Department Parent Policy: Human Resource Policy
Core Values and Competencies Assessment Form		01/09/2018
Summary Ref: AdmF..18.000 Instrument for assesseing institutional achievement of core-values and competencies. View Document More Info Office with Responsibility: VP Academic Affairs Parent Policy: Core Values and Competencies Framework
Declaration of Conflict of Interest		-
Summary Ref: Adm.F.00.000 For staff to declare any possible conflict of interest in their dealings with any external stakeholder. View Document More Info Office with Responsibility: Human Resources Department Parent Policy: Conflict of Interest Policy
Department Monitoring Visit Form		-
Summary Ref: Adm.F.00.000 Standardized reporting tool for departmental quality checks. View Document More Info Office with Responsibility: Office of Quality Assurance Parent Policy: Quality Assurance Framework Policy
Franchise Agreement Contract		-
Summary Ref: Adm.F.00.000 Standardized contract for engaging franchises. View Document More Info Office with Responsibility: Bursary Parent Policy: Franchise Agreement Framework and Procedure
Study-Work Application Form		-
Summary Ref: Adm.F.00.000 To apply for study-work programme. View Document More Info Office with Responsibility: Admissions & Registration Unit Parent Policy: Study-Work Programme Policy
Study-Work Assessment Form		-
Summary Ref: Adm.F.00.000 For assessment of study-work participants. View Document More Info Office with Responsibility: Admissions & Registration Unit Parent Policy: Study-Work Programme Policy
Study-Work Time Sheet		-
Summary Ref: Adm.F.00.000 To account for time spent by study-work participants. View Document More Info Office with Responsibility: Admissions & Registration Unit Parent Policy: Study-Work Programme Policy
Use of Facilities or Grounds - Application Form		-
Summary Ref: Adm.F.00.000 To apply for permission to use the campus facilities or grounds. View Document More Info Office with Responsibility: VP Administration Parent Policy: Use of Facilities or Grounds Regulations
Use of Facilities or Grounds - Contract		-
Summary Ref: Adm.F.00.000 To bind authorized users of the campus facilities and grounds to specific conditions. View Document More Info Office with Responsibility: VP Administration Parent Policy: Use of Facilities or Grounds Regulations

Facilities Forms Back to Top

Title	Form	Effective
Accident/Incident Reporting Form		12/11/2014
Summary Ref: Adm.F.12.002 For reporting accidents and incidents to the Executive Management team. View Document More Info Office with Responsibility: Estate Management Parent Policy: Occupational Health and Safety Manual

Human Resources Forms Back to Top

Title	Form	Effective
Application for Permission to Study		-
Summary Ref: Aca.F.00.000 For staff who wish to pursue courses or degrees offered by the institution. View Document More Info Office with Responsibility: Human Resources Department Parent Policy: Study-Work Programme Policy
Application for Replacement Identification Card		-
Summary Ref: Adm.F.00.000 For students needing an ID card replacement. View Document More Info Office with Responsibility: Admissions & Registration Unit Parent Policy: Human Resource Policy
Employment Application Form		-
Summary Ref: Adm.F.00.000 For use when applying for employment to any post at The Mico. View Document More Info Office with Responsibility: Human Resources Department Parent Policy: Human Resource Policy
Form of Contract for Adjunct Staff		-
Summary Ref: Adm.F.00.000 Standardized form for contracting an adjunct staff. View Document More Info Office with Responsibility: Human Resources Department Parent Policy: Adjunct Policy
Leave Form		-
Summary Ref: Adm.F.00.000 Used by staff when requesting leave (vacation, sick, casual, other). View Document More Info Office with Responsibility: Human Resources Department Parent Policy: Human Resource Policy
Nomination Form for Adjunct Staff		-
Summary Ref: Adm.F.00.000 Used to nominated adjunct staff. View Document More Info Office with Responsibility: Academic Parent Policy: Adjunct Policy
Overtime Claim Form for Administrative Staff		-
Summary Ref: Adm.F.00.000 For administrative staff of The Mico to claim overtime benefits. View Document More Info Office with Responsibility: Human Resources Department Parent Policy: Overtime Policy
Overtime Claim Form for Ancillary Staff		-
Summary Ref: Adm.F.00.000 For use by ancillary claiming overtime work payments. View Document More Info Office with Responsibility: Human Resources Department Parent Policy: Human Resource Policy
Overtime Claim Form for Full-time Lecturers		-
Summary Ref: Adm.F.00.000 For full-time lecturers of The Mico to claim overtime benefits. View Document More Info Office with Responsibility: Human Resources Department Parent Policy: Overtime Policy
Part-time Claim Form for Adjunct Lecturers		-
Summary Ref: Adm.F.00.000 For part-time adjunct lecturers of The Mico to claim overtime benefits. View Document More Info Office with Responsibility: Human Resources Department Parent Policy: Overtime Policy
Performance Appraisal Form for Academic Staff		-
Summary Ref: Adm.F.00.000 The performance appraisal tool for academic staff. View Document More Info Office with Responsibility: Human Resources Department Parent Policy: Human Resource Policy
Permission to Work Overtime		-
Summary Ref: Adm.F.00.000 Fomal request form to undertake part-time work. View Document More Info Office with Responsibility: Human Resources Department Parent Policy: Overtime Policy

Student Life Forms Back to Top

Title	Form	Effective
Add/Drop Course Form		-
Summary Ref: Aca.F.13.005 For students to request a course add/drop after the deadlines have passed for doing so via the student management system. View Document More Info Office with Responsibility: Office of the Registrar Parent Policy: Recruitment, Admissions & Registration Policy and Procedures
Appeal Relating to the Non-award of Scholarships		-
Summary Ref: Aca.F.13.009 For students to appeal the decisions of the scholarships committee. View Document More Info Office with Responsibility: Department of Student Services Parent Policy: Scholarship and Financial Aid Programme Policy
Application for Graduation		-
Summary Ref: Aca.F.00.000 For students who have completed the study requirements of their programme and want to be considered for graduation. View Document More Info Office with Responsibility: Office of the Registrar Parent Policy: Recruitment, Admissions & Registration Policy and Procedures
Declaration of Disability (DDF)		-
Summary Ref: Adm.F.00.000 For students requesting special accommodation due to any category of impairment. View Document More Info Office with Responsibility: Office of the Registrar Parent Policy: Recruitment, Admissions & Registration Policy and Procedures
Student Contract		-
Summary Ref: Adm.F.00.000 Signed by students to indicate their agreement to adhere to the institution's various student codes. View Document More Info Office with Responsibility: Office of the Registrar Parent Policy: Code of Conduct for Students
Students Complaints and Grievance Form		25/08/2018
Summary Ref: Adm.F.00.000 For formally reporting a complaint or grievance against any staff or student of The Mico. View Document More Info Office with Responsibility: Admissions & Registration Unit Parent Policy: Grievance Policy and Procedures
Students Complaints and Grievance Log		25/08/2018
Summary Ref: Adm.F.00.000 Used by departments to log instances of student complains and grievances. View Document More Info Office with Responsibility: Admissions & Registration Unit Parent Policy: Grievance Policy and Procedures